5S - Workplace Organisation... And Much More!
5S is in place in ALL world class organizations
It aims to :-
· Remove waste from the workplace.
· Provide reduction in non value added activities.
· Provide an environment where continuous improvement is embraced.
· Improve safety.
· Increase quality.
5S Step 1 (Seiri) Sort
Clearout and Classify
what you KNOW you definitely need all the time.
what you KNOW you definitely need occasionally.
what you THINK you might need in the future.
what you THINK you no longer need.
Never Assume. Ensure that everyone is in agreement.
Check to make sure that what you think becomes what you KNOW.
Remember! Redundant items cost money to store - If you don't need it don't keep it!
Step 1 (Seiri)
Eliminating Waste - Action at the source
7 steps to follow :-
1. Determine the extent of the dirt / leakage's.
2. Undertake major cleaning.
3. Investigate the reasons why.
4. Determine the worst locations within site / area.
5. List up the reasons in detail.
6. Decide on an effective Action Policy.
7. Budget and schedule implementation plan (if necessary).
Step 2 (Seiton) Set in Order
Put Everything in its correct place
Organise storage for all equipment i.e. what, where, how many.
Frequency of use defines location relative to point of use.
If its used frequently keep it close / low frequency store offline.
Shop organisation must have clear walkways, work areas, rest areas. etc.
Consider using different coloured floor areas to highlight walkways, work, storage areas etc.
All essentials such as fire extinguishers and safety equipment must be visible
and easily accessible.
The place must be
Appropriate to usage
Tools Easily located
Tools / locations Clearly identified
- A place for everything and everything in its place
5S Step 3 (Seiso) Shine
Clean and Check
Regular cleaning schedules are required
Create a clean and tidy working environment and maintain it.
Define responsibility zones for cleaning areas, and clarify roles and responsibilities.
Develop regular routines for maintaining a clean environment (e.g.. 5 min 5 S etc).
Cleaning must become an activity which is
A source of pride
Seen as a value added contribution
Cleanliness is the basis of quality. Once the workplace is clean it must be maintained.
Creating a spotless workplace
Step 4 (Seiketsu) Standardize
Decide what is classed as an abnormality and make it visible to the operator.
Design clear, standard labels for locations, tools, machine conditions and locate them in standard positions.
Provide indicators where limits can be exceeded.
Draw position markers in places where items are removed and returned.
Agree and set :
Standards of cleanliness.
Procedures for maintaining standards.
Standard marking and labelling of all items.
Standard methods for indicating limits, identifying locations, etc.
The system must be controlled and maintained.
5S Step 5 (Shitsuke) Sustain
Custom and Practice
Adhere to the system rules
Develop and maintain habits through training and discipline. (At all times)
Use visual rather than verbal communication to train for new procedures.
Involve everyone in the development of standard documentation.(e.g.. Checksheets etc.)
Be conscious of time (3-10min).
It is important to maintain discipline
Incorrect practices must be identified.
Correct practices have to be taught and demonstrated.
Ensure everyone's understanding and agreement.
Without training and discipline the other steps will fail
The building block for continuous improvement